Sorority Christmas Social

The first of my planned events officially as Social Chair was the December Christmas Social/Alumnae Induction Ceremony. While I was not really responsible for coming up with the concept or details of the event, I did implement our darling previous SC's plans and they turned out rather well.

Host: Kelly
Date: Sunday, December 7th, 2008
Lasted from: 2p to 3:30p (Planned to last from 2p-4p)
Setup at: 1p

Concept: In the past, our Christmas Socials have been typically held at an older sister's house at nighttime, where we gather together, induct our new alumnae members, eat little snacks made at the house, swap presents in a Dirty Santa-type manner, and watch a nice little Christmas movie. This year, the previous SC wanted to do something a little more formal (by hosting it in a boardroom on campus) and charitable (in lieu of swapping presents together, we hosted a family from a local charity and provided their Christmas presents with half the Social's allotted budget and donations from sisters).

Food: Supplied and prepared by Kaley, a sorority senior

• {Reindeer/Santa sugar cookies, snowflake cupcakes, wheat thins, Rotel dip, tortilla chips and salsa, little weinies, cheese ball}

Drinks: Supplied and prepared by Kaley

• {Hot chocolate in a crockpot (with candy canes and marshmallows), lemonade}

Invited: 95
RSVP'd: 52
Attended: 35
Held at: M. Boardroom on campus
Room Booked By: FJ
Attire: Christmas festive, casual

Activities: Alumnae Induction Ceremony, presentation of Senior Wills, eating and talking with "Elf" playing in background

Room for Improvement:

• Originally scheduled for 7-10p, but conflicted with a mandatory business meeting
• Tablecloths were not ordered and had been removed from Friday night's event in the room
• Room was slightly dirty because of event on Friday night
• Major discrepancy on attendance
• Schedule conflict with Christmas at Belmont
• Only two people came to help with setup

What to do next time:

• Find out schedule ahead of time; if it may interfere with a sorority-planned event, ask IN ADVANCE to get approved
• Order tablecloths on a weekday IN ADVANCE
• Try to have events on weekdays/weeknights
• Communicate needs of committee more efficiently
• Have enough ice